ACCOMMODATION EXPENSES:
Reimbursement up to 220 € upon presentation of original fiscal receipts.
Hotels, b&b, Garnì receipts are valid as long as they release a receipt valid for tax purposes. Please note: Airbnb cannot provide a fiscal receipt.
MEAL EXPENSES:
When submitting a new authorization application on the INFN Portal, you must choose between these two options (you can select the opposite option when submitting a request of reimbursement):
OPTION 1): MEAL EXPENSES “PIÈ DI LISTA”
You can be reimbursed upon presentation of the original document proving the expenses (please refer to the general rules about admissible receipts)
Please note: breakfast, even though explicitly mentioned in the hotel receipt, does not count as a meal expense.
Maximum reimbursement:
is determined by the duration of the business trip
0 – 4 hours → no reimbursement
4 – 12 hours → max. reimbursement 30,55€, max. 1 receipt
12 – 24 hours → max. reimbursement 61,10 €, max. 2 receipts
How to determine the duration of the business trip and its max reimbursement
24 hours are computed from the starting time of the business trip.
E.g. Trip starts on day A at 11:00. Trip ends day A+2 at 19:30
This is how the duration of the trip (and hence the max reimbursement) is determined:
From 11:00 on day A to 11:00 on day A+1 = 24 hours (max 2 receipts, max 61,10 €).
From 11:00 on day A+1 to 11:00 on day A+2 = 24 hours (max 2 receipts, max 61,10 €).
From 11:00 on day A+2 to 19:30 on day A+2 = 8,5 hours (max 1 receipt, max 30,55 €).
OPTION 2) MEAL EXPENSES FORFAIT (COVERED BY A LUMP SUM):
You can apply for a lump sum to cover your expenses for meals. This sum is subject to taxes.
The amount of the lump sum is determined by the duration of the business trip
0 – 4 hours → no reimbursement
4 – 12 hours → 25€
12 – 24 hours → 50€
In case your business trip takes place in a INFN branch that offers a canteen service, you cannot receive a lump sum, but you can either receive a luncheon voucher (if the trip lasts a minimum of 6 hours) or you can change your reimbursement method to OPTION 1) and simply present the receipts to be reimbursed.
CAR REIMBURSEMENT – KM dependent:
This special kind of reimbursement must be authorized by the Director. It is only allowed when your destination is not well served by public transport, when your job demands it (e.g. you are carrying research material from TIFPA to another INFN branch), when it is economically convenient (this takes in consideration the number of people whom the car serves). The amount to be reimbursed is automatically calculated according to ACI tables and considering the shortest way connecting Povo with your trip destination. Additional reimbursement: NO fuel; YES tolls.
You can also obtain the reimbursement of complimentary insurance and the cost related to the use of winter gears.
CAR REIMBURSEMENT – lump sum:
You can apply for a lump sum by submitting a form form. The amount is subject to taxes and is determined by the cost of a train ticket (II class) to the destination.
- INFN EMPLOYEES: When submitting an authorization request, fill in the information about your car. Write in the notes: “I apply for the reimbursement of II class train ticket from (address) to (address)”
- NON INFN EMPLOYEES: When submitting an authorization request, select “mezzo gratuito”. Write in the notes: “I apply for the reimbursement of II class train ticket from (address) to (address)”
CAR RENT:
This special kind of reimbursement must be authorized by the Director. It is only allowed when your destination is not well served by public transport, when your job demands it (e.g. you are carrying research material from TIFPA to another INFN branch), when it is economically convenient (this takes in consideration the number of people whom the car serves). You can obtain the reimbursement of the car rent (upon presentation of the invoice), fuel (upon presentation of the receipts) and documented tolls.
CAR SHARING
The payment receipt must indicate also the route.
PARKING::
City parking, only in the city where the business trip takes place, is allowed up to 40 € /day
Airport parking: up to 70 €.
This expense is subject to taxes.
TAXI:
This special kind of reimbursement is allowed only in special cases, when justified by a difficulty to reach the place with ordinary public transports. You can apply for an authorization on the portal, by filling in a form to be presented to the administration.
Taxi receipts must show the following information: date, ID of the taxi, route, paid amount and signature of the driver.
Reimbursement up to 220 € upon presentation of original fiscal receipts.
Hotels, b&b, Garnì receipts are valid as long as they release a receipt valid for tax purposes. Please note: Airbnb cannot provide a fiscal receipt.
MEAL EXPENSES:
When submitting a new authorization application on the INFN Portal, you must choose between these two options (you can select the opposite option when submitting a request of reimbursement):
OPTION 1): MEAL EXPENSES “PIÈ DI LISTA”
You can be reimbursed upon presentation of the original document proving the expenses (please refer to the general rules about admissible receipts)
Please note: breakfast, even though explicitly mentioned in the hotel receipt, does not count as a meal expense.
Maximum reimbursement:
is determined by the duration of the business trip
0 – 4 hours → no reimbursement
4 – 12 hours → max. reimbursement 30,55€, max. 1 receipt
12 – 24 hours → max. reimbursement 61,10 €, max. 2 receipts
How to determine the duration of the business trip and its max reimbursement
24 hours are computed from the starting time of the business trip.
E.g. Trip starts on day A at 11:00. Trip ends day A+2 at 19:30
This is how the duration of the trip (and hence the max reimbursement) is determined:
From 11:00 on day A to 11:00 on day A+1 = 24 hours (max 2 receipts, max 61,10 €).
From 11:00 on day A+1 to 11:00 on day A+2 = 24 hours (max 2 receipts, max 61,10 €).
From 11:00 on day A+2 to 19:30 on day A+2 = 8,5 hours (max 1 receipt, max 30,55 €).
OPTION 2) MEAL EXPENSES FORFAIT (COVERED BY A LUMP SUM):
You can apply for a lump sum to cover your expenses for meals. This sum is subject to taxes.
The amount of the lump sum is determined by the duration of the business trip
0 – 4 hours → no reimbursement
4 – 12 hours → 25€
12 – 24 hours → 50€
In case your business trip takes place in a INFN branch that offers a canteen service, you cannot receive a lump sum, but you can either receive a luncheon voucher (if the trip lasts a minimum of 6 hours) or you can change your reimbursement method to OPTION 1) and simply present the receipts to be reimbursed.
CAR REIMBURSEMENT – KM dependent:
This special kind of reimbursement must be authorized by the Director. It is only allowed when your destination is not well served by public transport, when your job demands it (e.g. you are carrying research material from TIFPA to another INFN branch), when it is economically convenient (this takes in consideration the number of people whom the car serves). The amount to be reimbursed is automatically calculated according to ACI tables and considering the shortest way connecting Povo with your trip destination. Additional reimbursement: NO fuel; YES tolls.
You can also obtain the reimbursement of complimentary insurance and the cost related to the use of winter gears.
CAR REIMBURSEMENT – lump sum:
You can apply for a lump sum by submitting a form form. The amount is subject to taxes and is determined by the cost of a train ticket (II class) to the destination.
- INFN EMPLOYEES: When submitting an authorization request, fill in the information about your car. Write in the notes: “I apply for the reimbursement of II class train ticket from (address) to (address)”
- NON INFN EMPLOYEES: When submitting an authorization request, select “mezzo gratuito”. Write in the notes: “I apply for the reimbursement of II class train ticket from (address) to (address)”
CAR RENT:
This special kind of reimbursement must be authorized by the Director. It is only allowed when your destination is not well served by public transport, when your job demands it (e.g. you are carrying research material from TIFPA to another INFN branch), when it is economically convenient (this takes in consideration the number of people whom the car serves). You can obtain the reimbursement of the car rent (upon presentation of the invoice), fuel (upon presentation of the receipts) and documented tolls.
CAR SHARING
The payment receipt must indicate also the route.
PARKING::
City parking, only in the city where the business trip takes place, is allowed up to 40 € /day
Airport parking: up to 70 €.
This expense is subject to taxes.
TAXI:
This special kind of reimbursement is allowed only in special cases, when justified by a difficulty to reach the place with ordinary public transports. You can apply for an authorization on the portal, by filling in a form to be presented to the administration.
Taxi receipts must show the following information: date, ID of the taxi, route, paid amount and signature of the driver.